Your pantry
deserves better
than Excel.
GivBase is a fast, private check-in system built for volunteer-run food pantries. Volunteers understand it in seconds. Month-end reports take a single click.
30s
to check in anyone
0
training sessions needed
1 click
to export your report
Privacy protected
No DOB stored. Data encrypted.
This month
847
pickups recorded
Valley Food Pantry
Session open
Sarah Johnson
#0424 people · Last pickup: Wednesday
Today · 23 pickups
What's included
Everything a pantry needs. Nothing else.
Speed
30 seconds.
Check someone in before they finish saying their name. Search by name or card number, confirm with a tap.
Sarah Johnson
4 people · #042
Confirmed
Privacy
Private by design.
No dates of birth stored. Phones encrypted. Volunteers see only what they need.
Reports
Month-end in one click.
Unduplicated household counts, demographics breakdown, ready to export. No manual math. Ever.
Accessible
Works on whatever your volunteer has in their pocket.
Any phone, tablet, or browser. No app to download. No training manual. Show up and start checking people in.
The problem
"Every month, there are families who don't get counted. Not because they didn't come. Because the spreadsheet couldn't keep up."
When visits go unrecorded, food banks see artificially low demand numbers. Funding follows the wrong data. The people who most need help get less of it. GivBase closes that gap.
Paper lists that get lost
Instant digital records
Hours of manual counting at month end
One-click report export
Duplicate visits and unregistered households
Automatic deduplication
No record of who picked up for whom
Proxy pickups recorded correctly
Simple
Up and running in an hour.
Then it runs itself, every distribution day.
01
Import your list
Upload your client list from Excel or CSV. Add your volunteers by email. Done in under an hour, usually much less.
02
Run your sessions
Open a session. Volunteers search and confirm pickups in seconds. Proxy pickups, new clients, and edge cases — all handled.
03
Export your report
At month end, select the month and press export. Your food bank gets exactly the format they need. No spreadsheet math.
Ready to improve things?
Free for qualified organizations. No credit card. No contract. No catch.
Get started — takes 5 minutes